BYLAWS OF THE
Alumni Association of Laurens 55
ARTICLE I — NAME AND PURPOSE
Section 1 — Name: The name of the organization shall be the Alumni Association of Laurens 55. It shall be a nonprofit organization incorporated under the laws of the State of South Carolina.
Section 2 — Purpose: The Alumni Association of Laurens 55 is organized exclusively for charitable and education purposes.
The purpose of this corporation is:
• to support past, present, and future individuals who were either a student or a staff member in Laurens County School District 55’s schools of record;
• to provide a means for maintaining a link between all parties associated with Laurens County School District 55 in the past, present, or future;
• to provide meaningful support to the institutions and constituents of Laurens County School District 55; and,
• to promote the general welfare of all parties associated with Laurens County School District 55 and, in so doing, promote community advancement.
ARTICLE II — MEMBERSHIP
Section 1 — Eligibility for membership: Application for voting membership shall be open to any past or present student or staff member in Laurens County School District 55’s schools of record that supports the purpose statement in Article I, Section 2. Membership is granted after completion and receipt of a membership application and annual dues. All memberships shall be granted upon a majority vote of the board.
Section 2 — Annual dues: The amount required for annual dues shall be $60 each year, unless changed by a majority vote of the members at an annual meeting of the full membership. Continued membership is contingent upon being up-to-date on membership dues.
a) Laurens District High School graduates will receive a one-year free membership for the first fiscal year following their graduation.
b) A reduced annual due of $25 each year will be extended to members in years 2 – 5 after their graduation.
c) Those eligible may purchase a lifetime membership for $500, which may be paid in full at any time or paid in $125 increments over a consecutive four-year period.
Section 3 — Rights of members: Each member shall be eligible to appoint one voting representative to cast the member’s vote in association elections.
Section 4 — Resignation and termination: Any member may resign by filing a written resignation with the Secretary. Resignation shall not relieve a member of unpaid dues, or other charges previously accrued. A member can have their membership terminated by a majority vote of the membership.
Section 5 — Non-voting membership: The board shall have the authority to establish and define non-voting categories of membership.
ARTICLE III — MEETINGS OF MEMBERS
Section 1 — Regular meetings: Regular meetings of the members shall be held quarterly, at a time and place designated by the chair.
Section 2 — Annual meetings: An annual meeting of the members shall take place in the month of September or October, the specific date, time and location of which will be designated by the chair. At the annual meeting, the members shall elect directors and officers, receive reports on the activities of the association, and determine the direction of the association for the coming year.
Section 3 — Special meetings: Special meetings may be called by the chair, the Executive Committee, or a simple majority of the board of directors. A petition signed by five percent of voting members may also call a special meeting.
Section 4 — Notice of meetings: Printed notice of each meeting shall be given to each voting member, by mail, not less than two weeks prior to the meeting.
Section 5 — Quorum: The members present at any properly announced meeting shall constitute a quorum.
Section 6 — Voting: All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place.
ARTICLE IV — BOARD OF DIRECTORS
Section 1 — Board role, size, and compensation: The board is responsible for overall policy and direction of the association, but may delegate responsibility for day-to-day operations to the staff and committees. The board shall have up to 15, but not fewer than 9 members. The board receives no compensation other than reasonable expenses.
Section 2 — Terms: All board members shall serve two-year terms, but are eligible for re-election for up to five consecutive terms. In the inaugural year of the organization, members will elect five (5) to eight (8) individuals to occupy seats on the board (approximately half the board) and serve one-year terms. Members will also elect four (4) to seven (7) individuals to occupy seats on the board (all remaining seats) and serve two-year terms. At the end of these inaugural terms, members will elect all open seats to two-year terms with four (4) to eight (8) of the board seats up for election each year.
Section 3 — Meetings and notice: The board shall meet at least quarterly, at an agreed upon time and place. An official board meeting requires that each board member have written notice at least two weeks in advance.
Section 4 — Board elections: New directors and current directors shall be elected or re-elected by the voting representatives of members at the annual meeting. Members will elect directors by a simple majority of members present at the annual meeting.
Section 5 — Election procedures: A Board Development Committee shall be responsible for nominating a slate of prospective board members representing the association’s diverse constituency. In addition, any member can nominate a candidate to the slate of nominees. All members will be eligible to send one representative to vote for each candidate, for up to five (5) available positions each year (all 15 positions in the organizations inaugural year).
Section 6 — Quorum:
- A board quorum must be attended by at least fifty-one percent of board members for business transactions to take place and motions to pass.
- A general membership quorum requires the representation of at least 10% of all registered members. A vote requiring a general membership quorum may take place via paper and/or electronic ballot as long as the required 10% of the general membership submit a qualifying vote.
Section 7 — Officers and Duties: There shall be four (4) officers of the board, consisting of a chair, vice-chair, secretary, and treasurer. Their duties are as follows:
The chair shall convene regularly scheduled board meetings, shall preside or arrange for other members of the Executive Committee to preside at each meeting in the following order: vice-chair, secretary, treasurer.
The vice-chair shall chair committees on special subjects as designated by the board.
The secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained.
The treasurer shall make a report at each board meeting. The treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and the public.
Section 8 — Vacancies: When a vacancy on the board exists mid-term, the secretary must receive nominations for new members from present board members two weeks in advance of a board meeting. These nominations shall be sent out to board members with the regular board-meeting announcement, to be voted upon at the next board meeting. These vacancies will be filled only to the end of the particular board member's term.
Section 9 — Resignation, termination, and absences: Resignation from the board must be in writing and received by the secretary. A board member shall be terminated from the board due to excess absences, more than two (2) unexcused absences from board meetings in a year. A board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 11 — Special meetings: Special meetings of the board shall be called upon the request of the chair, or one-third of the board. The secretary shall send out notices of special meetings to each board member at least two (2) weeks in advance.
ARTICLE V — COMMITTEES
Section 1 — Committee formation: The board may create committees, as needed, such as finance, public relations, data collection, etc. The board chair appoints all committee chairs.
Section 2 — Executive Committee: The four (4) officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and bylaws, the Executive Committee shall have all the powers and authority of the board of directors in the intervals between meetings of the board of directors, and is subject to the direction and control of the full board.
Section 3 — Finance Committee: The treasurer is the chair of the Finance Committee, which includes three (3) other board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, fundraising plans, and the annual budget with staff and other board members. The board must approve the budget and all expenditures must be within budget. The board or the Executive Committee must approve any major change in the budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the board showing income, expenditures, and pending income. The financial records of the organization are public information and shall be made available to the membership, board members, and the public.
ARTICLE VI — DIRECTOR AND STAFF
Section 1 — Executive Director: The board hires the executive director. The executive director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies. The executive director will attend all board meetings, report on the progress of the organization, answer questions of the board members and carry out the duties described in the job description. The board can designate other duties as necessary.
ARTICLE VII — AMENDMENTS
Section 1 — Amendments: Proposed amendments must be submitted to the Secretary to be sent out with regular board announcements. Two-thirds majority of the board of directors may amend these bylaws when necessary. Such amendments shall be active until the next annual meeting when a majority of the required quorum of voting members must ratify the amendment as a permanent change. If ratification fails to receive a majority in favor, the relevant language in the by-laws shall return to its previous form.
These bylaws were approved at a meeting of the general membership by a two-thirds majority vote of the members constituting a quorum on ________________________
____________________________________________ Secretary Date